Setting up sound and lighting equipment.Finding necessary utilities, such as electricity sources.Organizing the layout and timing of events.Securing directions and parking for all attendees.Loading and unloading of any deliveries or rentals at the site. This could include many different things, depending on your type of event and location, but some important things to think about include: LOGISTICSĪnother important aspect of outdoor event planning is organizing all of the various logistics. If you are using a private venue, most of this may not apply, and often the event staff will take care of it for you - however, it’s still a good idea to ask about all relevant regulations to cover all your bases. Be sure you know what the rules are beforehand. Other things to be aware of are local ordinances regarding noise levels, quiet hours, serving food and alcohol and fire and safety codes. Some areas require a permit simply to have an event at all, while you may need additional permits for food service, alcohol service, having tents or other structures in the space, use of sound equipment and fireworks or other special effects. Certain events in certain locations require permits, so make sure you have what is required for your event. While it’s definitely not the most exciting part of event planning, checking on permits and local ordinances is a must. Once you’ve decided on your venue, book your date as early as possible to avoid any conflicts. You’ll want to know what is included and what you’ll need to plan to bring in yourself, or what other vendors you’ll need to hire. Find out if there are any restrictions you should be aware of, such as special hours, additional fees, use of outside vendors, rules on decorations, etc. As you tour, ask lots of questions to ensure you have all the information you need. On the other hand, a private venue such as a golf course or event center may come with a price tag, but that cost includes many additional amenities that will make planning much easier.ĭo plenty of research, and tour your top choices to get more details and a feel for the event space. You may also have to deal with other members of the public in that space. You’ll want to weigh your priorities for planning while choosing your location.įor example, a public park or beach may be free or low-cost to use as a venue, but you’ll have much more work and cost involved in organizing and hauling in everything from food to decor to furniture and utilities. Consider the estimated number of attendees you will have, as well as the location, cost, convenience and other factors. Your choice of venue can set the stage for your event and may be one of the most important decisions you’ll have to make when planning for your event. To get you started on the planning process, here are some of the top considerations for outdoor event planning. When you’re planning an outdoor event, there are many things to consider to ensure a successful, enjoyable event for all who attend. You can host just about any event - large or small - outdoors, and you’ll reap all the benefits of the natural surroundings. These can include company picnics, executive retreats, business luncheons, team-building events and more. However, there are many other events that can take place outdoors - some great examples of private parties and gatherings to have outdoors include:īusiness gatherings and corporate events are also often outdoors. As a beautiful and popular choice, many couples want an outdoor wedding. When you think of outdoor events, weddings might be what first come to mind. If you are considering hosting an upcoming event outdoors, here’s everything you need to know to ensure your special day goes smoothly for you and all of your guests. Most events require advance planning and organization, and outdoor events have their fair share of special considerations. Being outdoors for an event gives attendees the chance to enjoy the fresh air, natural sunlight, and beautiful views of nature. Hosting an outdoor event - whether it’s a wedding, private party, corporate retreat or something else entirely - offers a unique experience in a natural setting.
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